Using another language on an invoice
Writing to a client in their own language is a courtesy, and it can make the invoice easier for their accounts team to process. The words below are the ones the invoice generator prints in each language, so an invoice made there and this list always match.
The language does not change what the invoice must show. The legal requirements come from where you and your client are, and the invoice requirements checker lists them for the UK, the EU and others. Some countries also expect the invoice in their language for tax purposes, so check with the client or their country's tax authority if it matters.
Every language
Jump to: German, French, Spanish, Italian, Dutch, Portuguese (Brazil), Japanese, Chinese (Simplified), Korean, Russian, Turkish, Hindi, Vietnamese, Thai, Malay.
Invoice terms in German (Deutsch)
| English | Deutsch |
|---|
| Invoice | Rechnung |
| Invoice number | Rechnungsnummer |
| Issue date | Rechnungsdatum |
| Due date | Fälligkeitsdatum |
| From | Von |
| Bill to | An |
| Description | Beschreibung |
| Quantity | Menge |
| Unit price | Preis |
| Amount | Betrag |
| Subtotal | Zwischensumme |
| Discount | Rabatt |
| Tax | Steuer |
| Shipping | Versand |
| Total | Gesamt |
| Amount paid | Bereits bezahlt |
| Balance due | Offener Betrag |
| Payment terms | Zahlungsbedingungen |
| Due on receipt | Sofort fällig |
| Payment details | Zahlungsdaten |
| Notes | Hinweise |
| Tax ID | USt-IdNr. |
USt-IdNr. is the German VAT identification number, the one a cross-border invoice in the EU carries.
Invoice terms in French (Français)
| English | Français |
|---|
| Invoice | Facture |
| Invoice number | Numéro de facture |
| Issue date | Date d'émission |
| Due date | Date d'échéance |
| From | De |
| Bill to | Facturé à |
| Description | Description |
| Quantity | Qté |
| Unit price | Prix |
| Amount | Montant |
| Subtotal | Sous-total |
| Discount | Remise |
| Tax | Taxe |
| Shipping | Livraison |
| Total | Total |
| Amount paid | Montant payé |
| Balance due | Reste à payer |
| Payment terms | Conditions de paiement |
| Due on receipt | Payable à réception |
| Payment details | Coordonnées de paiement |
| Notes | Notes |
| Tax ID | N° fiscal |
Invoice terms in Spanish (Español)
| English | Español |
|---|
| Invoice | Factura |
| Invoice number | Número de factura |
| Issue date | Fecha de emisión |
| Due date | Fecha de vencimiento |
| From | De |
| Bill to | Facturar a |
| Description | Descripción |
| Quantity | Cant. |
| Unit price | Precio |
| Amount | Importe |
| Subtotal | Subtotal |
| Discount | Descuento |
| Tax | Impuesto |
| Shipping | Envío |
| Total | Total |
| Amount paid | Importe pagado |
| Balance due | Saldo pendiente |
| Payment terms | Condiciones de pago |
| Due on receipt | Pago a la recepción |
| Payment details | Datos de pago |
| Notes | Notas |
| Tax ID | ID fiscal |
Invoice terms in Italian (Italiano)
| English | Italiano |
|---|
| Invoice | Fattura |
| Invoice number | Numero fattura |
| Issue date | Data di emissione |
| Due date | Data di scadenza |
| From | Da |
| Bill to | Destinatario |
| Description | Descrizione |
| Quantity | Qtà |
| Unit price | Prezzo |
| Amount | Importo |
| Subtotal | Subtotale |
| Discount | Sconto |
| Tax | Imposta |
| Shipping | Spedizione |
| Total | Totale |
| Amount paid | Importo pagato |
| Balance due | Saldo da pagare |
| Payment terms | Termini di pagamento |
| Due on receipt | Al ricevimento |
| Payment details | Dati di pagamento |
| Notes | Note |
| Tax ID | P. IVA |
Invoice terms in Dutch (Nederlands)
| English | Nederlands |
|---|
| Invoice | Factuur |
| Invoice number | Factuurnummer |
| Issue date | Factuurdatum |
| Due date | Vervaldatum |
| From | Van |
| Bill to | Aan |
| Description | Omschrijving |
| Quantity | Aantal |
| Unit price | Prijs |
| Amount | Bedrag |
| Subtotal | Subtotaal |
| Discount | Korting |
| Tax | Btw |
| Shipping | Verzending |
| Total | Totaal |
| Amount paid | Betaald |
| Balance due | Openstaand bedrag |
| Payment terms | Betalingstermijn |
| Due on receipt | Direct bij ontvangst |
| Payment details | Betaalgegevens |
| Notes | Opmerkingen |
| Tax ID | Btw-nummer |
Invoice terms in Portuguese (Brazil) (Português)
| English | Português |
|---|
| Invoice | Fatura |
| Invoice number | Número da fatura |
| Issue date | Data de emissão |
| Due date | Vencimento |
| From | De |
| Bill to | Para |
| Description | Descrição |
| Quantity | Qtd. |
| Unit price | Preço |
| Amount | Valor |
| Subtotal | Subtotal |
| Discount | Desconto |
| Tax | Imposto |
| Shipping | Frete |
| Total | Total |
| Amount paid | Valor pago |
| Balance due | Saldo devedor |
| Payment terms | Prazo de pagamento |
| Due on receipt | À vista |
| Payment details | Dados de pagamento |
| Notes | Observações |
| Tax ID | CNPJ |
Invoice terms in Japanese (日本語)
| English | 日本語 |
|---|
| Invoice | 請求書 |
| Invoice number | 請求書番号 |
| Issue date | 発行日 |
| Due date | 支払期限 |
| From | 請求元 |
| Bill to | 請求先 |
| Description | 品目 |
| Quantity | 数量 |
| Unit price | 単価 |
| Amount | 金額 |
| Subtotal | 小計 |
| Discount | 値引き |
| Tax | 消費税 |
| Shipping | 送料 |
| Total | 合計 |
| Amount paid | 入金済み |
| Balance due | ご請求残高 |
| Payment terms | 支払条件 |
| Due on receipt | 受領時払い |
| Payment details | お支払い情報 |
| Notes | 備考 |
| Tax ID | 登録番号 |
登録番号 is the registration number of Japan's qualified invoice system, which started in October 2023.
Invoice terms in Chinese (Simplified) (中文)
| English | 中文 |
|---|
| Invoice | 发票 |
| Invoice number | 发票编号 |
| Issue date | 开票日期 |
| Due date | 付款截止日 |
| From | 开票方 |
| Bill to | 收票方 |
| Description | 项目 |
| Quantity | 数量 |
| Unit price | 单价 |
| Amount | 金额 |
| Subtotal | 小计 |
| Discount | 折扣 |
| Tax | 税 |
| Shipping | 运费 |
| Total | 合计 |
| Amount paid | 已付金额 |
| Balance due | 应付余额 |
| Payment terms | 付款条件 |
| Due on receipt | 收到即付 |
| Payment details | 付款信息 |
| Notes | 备注 |
| Tax ID | 税号 |
In mainland China, 发票 (fapiao) usually means the official tax invoice issued through the tax authority's system, not any bill. A foreign business's invoice is not one.
Invoice terms in Korean (한국어)
| English | 한국어 |
|---|
| Invoice | 청구서 |
| Invoice number | 청구서 번호 |
| Issue date | 발행일 |
| Due date | 지급 기한 |
| From | 공급자 |
| Bill to | 공급받는 자 |
| Description | 품목 |
| Quantity | 수량 |
| Unit price | 단가 |
| Amount | 금액 |
| Subtotal | 소계 |
| Discount | 할인 |
| Tax | 세금 |
| Shipping | 배송비 |
| Total | 합계 |
| Amount paid | 결제 금액 |
| Balance due | 미결제 잔액 |
| Payment terms | 결제 조건 |
| Due on receipt | 수령 즉시 지급 |
| Payment details | 결제 정보 |
| Notes | 비고 |
| Tax ID | 사업자등록번호 |
Invoice terms in Russian (Русский)
| English | Русский |
|---|
| Invoice | Счёт |
| Invoice number | Номер счёта |
| Issue date | Дата выставления |
| Due date | Срок оплаты |
| From | Поставщик |
| Bill to | Покупатель |
| Description | Наименование |
| Quantity | Кол-во |
| Unit price | Цена |
| Amount | Сумма |
| Subtotal | Промежуточный итог |
| Discount | Скидка |
| Tax | Налог |
| Shipping | Доставка |
| Total | Итого |
| Amount paid | Оплачено |
| Balance due | К оплате |
| Payment terms | Условия оплаты |
| Due on receipt | Оплата при получении |
| Payment details | Платёжные реквизиты |
| Notes | Примечания |
| Tax ID | ИНН |
Invoice terms in Turkish (Türkçe)
| English | Türkçe |
|---|
| Invoice | Fatura |
| Invoice number | Fatura numarası |
| Issue date | Düzenleme tarihi |
| Due date | Vade tarihi |
| From | Gönderen |
| Bill to | Sayın |
| Description | Açıklama |
| Quantity | Miktar |
| Unit price | Birim fiyat |
| Amount | Tutar |
| Subtotal | Ara toplam |
| Discount | İndirim |
| Tax | KDV |
| Shipping | Kargo |
| Total | Toplam |
| Amount paid | Ödenen |
| Balance due | Kalan borç |
| Payment terms | Ödeme koşulları |
| Due on receipt | Teslimde ödeme |
| Payment details | Ödeme bilgileri |
| Notes | Notlar |
| Tax ID | Vergi No |
Invoice terms in Hindi (हिन्दी)
| English | हिन्दी |
|---|
| Invoice | इनवॉइस |
| Invoice number | इनवॉइस नंबर |
| Issue date | जारी करने की तारीख |
| Due date | भुगतान की अंतिम तारीख |
| From | प्रेषक |
| Bill to | प्राप्तकर्ता |
| Description | विवरण |
| Quantity | मात्रा |
| Unit price | दर |
| Amount | राशि |
| Subtotal | उप-योग |
| Discount | छूट |
| Tax | कर |
| Shipping | शिपिंग |
| Total | कुल |
| Amount paid | भुगतान की गई राशि |
| Balance due | बकाया राशि |
| Payment terms | भुगतान की शर्तें |
| Due on receipt | प्राप्ति पर देय |
| Payment details | भुगतान विवरण |
| Notes | टिप्पणी |
| Tax ID | GSTIN |
Invoice terms in Vietnamese (Tiếng Việt)
| English | Tiếng Việt |
|---|
| Invoice | Hóa đơn |
| Invoice number | Số hóa đơn |
| Issue date | Ngày lập |
| Due date | Hạn thanh toán |
| From | Bên bán |
| Bill to | Bên mua |
| Description | Mô tả |
| Quantity | SL |
| Unit price | Đơn giá |
| Amount | Thành tiền |
| Subtotal | Tạm tính |
| Discount | Giảm giá |
| Tax | Thuế |
| Shipping | Phí vận chuyển |
| Total | Tổng cộng |
| Amount paid | Đã thanh toán |
| Balance due | Còn phải trả |
| Payment terms | Điều khoản thanh toán |
| Due on receipt | Thanh toán khi nhận |
| Payment details | Thông tin thanh toán |
| Notes | Ghi chú |
| Tax ID | MST |
Invoice terms in Thai (ไทย)
| English | ไทย |
|---|
| Invoice | ใบแจ้งหนี้ |
| Invoice number | เลขที่ใบแจ้งหนี้ |
| Issue date | วันที่ออก |
| Due date | วันครบกำหนด |
| From | ผู้ออก |
| Bill to | ลูกค้า |
| Description | รายการ |
| Quantity | จำนวน |
| Unit price | ราคา |
| Amount | จำนวนเงิน |
| Subtotal | รวมย่อย |
| Discount | ส่วนลด |
| Tax | ภาษี |
| Shipping | ค่าจัดส่ง |
| Total | ยอดรวม |
| Amount paid | ชำระแล้ว |
| Balance due | ยอดค้างชำระ |
| Payment terms | เงื่อนไขการชำระเงิน |
| Due on receipt | ชำระเมื่อได้รับ |
| Payment details | รายละเอียดการชำระเงิน |
| Notes | หมายเหตุ |
| Tax ID | เลขประจำตัวผู้เสียภาษี |
Invoice terms in Malay (Bahasa Melayu)
| English | Bahasa Melayu |
|---|
| Invoice | Invois |
| Invoice number | Nombor invois |
| Issue date | Tarikh dikeluarkan |
| Due date | Tarikh akhir |
| From | Daripada |
| Bill to | Bil kepada |
| Description | Keterangan |
| Quantity | Kuantiti |
| Unit price | Harga |
| Amount | Amaun |
| Subtotal | Jumlah kecil |
| Discount | Diskaun |
| Tax | Cukai |
| Shipping | Penghantaran |
| Total | Jumlah |
| Amount paid | Amaun dibayar |
| Balance due | Baki perlu dibayar |
| Payment terms | Terma bayaran |
| Due on receipt | Bayar semasa terima |
| Payment details | Butiran bayaran |
| Notes | Nota |
| Tax ID | No. SST |
What this list is not
- It is not a legal glossary. A word here is the everyday heading for that line, not a term defined in a country's tax law.
- It covers the words on the invoice, not the sentences. Notes, payment instructions and emails to the client are yours to write or have translated.
- It lists 22 terms. Those are the headings and rows the invoice generator prints, which cover a standard invoice.
Related
What to put on an invoice explains each of these parts, and the guide to VAT covers the tax lines when the client is in another EU country.